Batching Tasks in your Biz

Being a mom is hard. Being a business owner is also hard. Combine the two, and you have a lethal combination for overwhelm + over stressed!

Believe me, I (Kristen) have been there. Besides being the other half of The Biz Runners, I also have my own online business (The Concrete Runner), work full time as a middle school Physical Education teacher with a 30 minute commute, and am the mom of 2 adorable children, MacKenna + Miles. While my goal is to eventually quit my teaching gig to run my businesses full time (thus, giving me MORE time with my kiddos), I currently have to find ways to be all of the above AND grow both of my businesses on limited time.

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I literally have about 2 hours a day to work on both of my businesses. And as many entrepreneurs know, your work is never REALLY done. There is always SOMETHING you can be working on. I am a HUGE sufferer of Entrepreneurial ADD - once I have an idea, I’m ready to roll with it. I don’t want to take the time to work on the other, probably more important, tasks I need to be working on. I’m ready to jump in, head first, to get my new idea off the ground.

And guess what happens? Yup, I crash + burn. Not only does my business stop running as effectively as before (well, automation has helped me TREMENDOUSLY with that), but I am overcome with overwhelm and I end up losing SO much productivity and family time because I don’t have a good system in place.

Well, that’s what USED to happen, before I learned how to batch my daily business tasks.

So, what is “batching” and how to do you do it?

Batching your tasks is basically finding a daily focus for each and every day of your business. Similar to how you probably have a day you do laundry or clean your house. Instead of putting a million things on your to-do list every single day, you are going to focus on one specific, overarching task for the day and NOTHING else.

Here is what my typical week looks like in my run coaching business (I’ll share a little bit more on how I’ve changed this to help me run 2 businesses with fidelity later in this post):

Monday Focus: VIP Clients + Training Plans

Tuesday Focus: Email Campaigns + Analytics

Wednesday Focus: Content Creation

Thursday Focus: Planning + Administrative Tasks

Friday Focus: Catch-Up

Weekend Focus: Family Time

To be more specific, for example, on Wednesday, my focus is content creation. This is in the form of blog posts and social media (Facebook Page, Facebook Groups, Instagram, etc.) posts that will be scheduled for the following week. That is my ONLY focus for that day. I use my handy dandy content calendar to figure out what my posts are supposed to cover that week (which I plan out on Thursdays for each month), and spend 1 to 2 hours writing and creating graphics for those posts.

It seems like a lot, but remember, that is the ONLY thing that I am focused on that day. I don’t worry about my Facebook ads, email campaigns, etc.

“But, Kristen,” you ask, “When do you figure out what you are going to do for your launches or bigger projects?”

That is typically what Thursdays and Fridays are for. I don’t need to spend all my time those days on planning because for the most part I’m planned out for the month by the end of the previous month. So, on Thursdays, I’m planning out my launches, setting up my sales funnels, working on copy for my ads, etc. Those are my administrative tasks, as well as catching up on emails that have been sitting in my inbox.

This way of batching my tasks has given me SO much time back in my day. Instead of 10 things on my to-do list, I now have 3 things on my to-do list and by the end of the day, I am feeling like a badass because I’ve crossed everything off of my list!

So, how do you get started?

First, figure out what your typical weekly tasks are. Write them down on a piece of paper or put them in a note on your phone. Then, break them apart into different categories (content, blog, website, client projects, etc.) that work for YOU. Obviously, my daily focus tasks might not work for everyone, and I’ve even recently had to switch it up a little bit, as I am taking on more + more projects for our business owners as part of The Biz Runners. So, find a system that works for YOU and be willing to be flexible with it.

Also, make sure to give yourself some grace as you figure it all out. Give yourself an extra day or 2 to catch up on the stuff that might take a little longer. And be sure, as always, to schedule in some focused time with your family. Because, really, that is what is going to keep you progressing each and everyday!

Do you batch your daily tasks? If so, what categories do you use? If not, are you feeling overwhelmed, and are you willing to give this a shot?!

Kristen Van Horn